Content Archival Policy
This policy is intended to fulfill the following principles
- ensure that a set of practices is followed for the archival content present on this website;
- distinguish the nature of content and their archival rate
Each component on the website is accompanied by meta data, source and validity date. For some of the components the validity date may not be known i.e. the content is stated to be perpetual. Under this scenario, the validity date should be 10 years hence. Under no circumstances, any content is to be displayed on the website after the validity date.
Some of the short-lived content components like tenders, recruitment etc., which will not have any relevance on the website after the intended purpose.
The content components like documents, reports, latest news is regularly reviewed as per the Content Review Policy.
| S No | Particulars | Entry Policy | Exit Policy |
|---|---|---|---|
| 1 | About Ministry/Department/State | Whenever Ministries/departments/ States are changed/merged | Perpetual (10 years) since the date of entry to archival |
| 2 | Policies | Discontinuation of Policy by Ministry/ Department/ State | Perpetual (10 years) since the date of entry to archival |
| 3 | Press Coverage links | As soon as the relevance is lost | 3 years since the date of entry to archival |
| 4 | Citizen Centric Services | As soon as the process is changed by the Ministry | Perpetual (10 years) since the date of entry to archival |
| 5 | Informational Services | Discontinuation of Information by Ministry/ Department/ State | Perpetual (10 years) since the date of entry to archival |
Content Review Policy
Parivahan.gov.in is a prima facie interaction of users with the citizen centric services of Ministry of Road Transport and Highways. The website has been created by National Informatics Centre. It is therefore a requirement that the content on the website is up-to-date and frequently reviewed which is a genesis of Content Review Policy.
The content is reviewed according to the type and nature. It will also be updated in case of any event and thus, eligible for a review in case of any eventual changes.
| S No. | Content Type | Basis of Content Classification | Frequency of Review | Approver | ||
|---|---|---|---|---|---|---|
| Event | Time | Policy Changes | ||||
| 1 | About Ministry/ Department/ State | Yes | No | Yes | Half Yearly / Immediate in case of event | Group Head/ Head of Department |
| 2 | Policies | Yes | No | Yes | Half Yearly / Immediate in case of event | Group Head/ Head of Department |
| 3 | Press Coverage links | Yes | Yes | Yes | Quarterly / Immediate in case of event | Group Head/ Head of Department |
| 4 | Citizen Centric Services | Yes | No | Yes | Quarterly/ Immediate in case of event | Group Head/ Head of Department |
| 5 | Informational Services | Yes | Yes | Yes | Quarterly / Immediate in case of event | Group Head/ Head of Department |
| 6 | Contact Us | No | Yes | Yes | Quarterly | Group Head/ Head of Department |
| 7 | Online Services | Yes | Yes | Yes | Half Yearly/ Immediate in case of event | Group Head/ Head of Department |
Content Contribution, Moderation and Approval Policy
For any website to function well, the content needs to be well monitored, uniform in representation and standardized throughout. Even the metadata and keywords need to be well used to well represent the nature of the website. In order to present the content as per the suitability for the user, organization of content in a defined manner and to retrieve the content in a manner easy for archival, it is required that the content is driven well through a process.
In standard measures, the content has its own lifecycle to go through –
- Creation
- Modification
- Approval
- Moderation
- Publishing
- Expiry
- Archival
While the archival policy of content has been separately created, the publishing of the content is part of this document. The moderation of content is multilevel, and role based usually. Content Elements are defined based on their frequency in updates to the website
- Routine
- Priority
- Express
| S No. | Content Type | Basis of Content Classification | Moderator | Approver | Contributor | ||
|---|---|---|---|---|---|---|---|
| Routine | Priority | Express | |||||
| 1 | About Ministry/Department/State | No | No | Yes | Web Information Manager | Group Head/ Head of Department/ Secretary | Content Manager |
| 2 | Policies | Yes | Yes | No | Web Information Manager | Group Head/ Head of Department | Content Manager |
| 3 | Press Coverage links | Yes | No | Yes | Web Information Manager | Group Head/ Head of Department | Content Manager |
| 4 | Citizen Centric Services | Yes | Yes | Yes | Web Information Manager | Group Head/ Head of Department | Content Manager |
| 5 | Informational Services | Yes | Yes | Yes | Web Information Manager | Group Head/ Head of Department | Content Manager |
| 6 | Contact Us | No | Yes | No | Web Information Manager | Group Head/ Head of Department | Content Manager |
| 7 | Online Services | Yes | Yes | Yes | Web Information Manager | Group Head/ Head of Department | Content Manager |